UPDATE 7/23/13: This post is now out-of-date. Please see the most current post on this topic here.
UPDATE 5/17/13: GSA has posted the OASIS Industry Day presentations to the Interact site. Based on the contents, there have been some confirmed and proposed changes regarding relevant experience and past performance:
- Evaluation points will be awarded in some fashion for cost-reimbursement experience
- Evaluation points may be awarded for demonstrating IDIQ management experience
- Considering allowing state and local government contracts as relevant experience
- Considering adjusting past performance evaluation points to allow for further distinction between levels of performance (i.e. 4.8-5.0=600 points, 4.6-4.79=500 points, etc.)
Thank you for continuing to follow our special GSA OASIS blog series. Before discussing the requirements for relevant experience and past performance on OASIS and OASIS SB, a disclaimer – all posts are based on information from the OASIS draft RFP and the most current information available on the OASIS Industry Community on GSA Interact. Changes are certain to occur between the draft solicitation and the final RFP; Aronson will identify major changes as soon as we are aware of them.
Before making a final bid decision, interested companies must understand that simply meeting the minimum requirements of the solicitation will not be enough to guarantee an OASIS contract. GSA wants to award to the best of the best, so evaluation points are only awarded to those who exceed the minimum requirements, sometimes by a significant margin. This will be especially important in the evaluation criteria for the five relevant experience examples required from each bidder. Of the possible evaluation points an offeror can earn, more than 75% come from relevant experience and past performance (see Section M.5).
One of the most critical things for potential bidders to understand when selecting relevant experience is that TEAMING WILL NOT BE CONSIDERED at the MASTER contract level. GSA encourages teaming at the task order level, especially because of the high subcontracting goals on the unrestricted contract, but all relevant experience examples must be from prime contracts held by the bidder. Additional considerations regarding using experience from affiliates, subsidiaries, and internal divisions are discussed in the solicitation and on GSA Interact.
Of the five projects provided, at least three must have been for the federal government; maximum points are awarded for using all federal experience. Bonus points are available for projects that included OCONUS work, ancillary services, or multiple performance locations. The initial requirement that at least one of the five projects be a cost-type contract has been removed from both RFPs. All of the relevant experience must be from contracts that could be performed under OASIS and have a primary scope that falls under one of the six core disciplines (project management, engineering, management consulting, scientific, financial and logistics). Please note that this means that any IT component of the projects can only be ancillary.
GSA will review the information reported about each relevant federal experience in the Contractor Performance Assessment Reporting System (CPARS) and posted to the Past Performance Information Retrieval System (PPIRS) database. Prospective bidders should review the information in PPIRS about prospective relevant experience as soon as possible as part of the culling process. Additionally, a past performance rating form is included under Section J.6 for use on federal experience that is not entered/finalized in CPARS and/or non-federal experience, but be sure to factor this into your bid schedule. Note that only past performance rated “Very Good” or “Excellent” earns points and offerors are strongly cautioned that inability of the Government to contact references, verify information, or receive responses to surveys may result in ineligibility for award.
Although the requirements for demonstrating relevant experience are largely similar between OASIS and OASIS SB, there are different requirements for the minimum annual value of the projects as well as the amount of integration coverage of the six core discipline areas, which are summarized below.
- Minimum Annual Contract Value-The total award value for all relevant experience projects must be at least $5.0M a year. Points are not awarded until the $10M threshold.
- Core Discipline Coverage-All projects must demonstrate coverage and integration of at least four of the six core disciplines. Additional points are awarded for projects with five or six of the core disciplines. Official contract documentation is required as proof of the core disciplines performed which could include monthly status reports, invoices, etc. provided in addition to the contract documentation required by the solicitation (L.22.214.171.124).
- Subcontracting Performance-Contractors are required to submit a copy of the Individual Subcontract Report (ISR) or Summary Subcontract Report (SSR) finalized in eSRS and approved by the Contracting Officer for relevant federal experience. Subcontracting performance currently accounts for 22.0% of the available evaluation points. Please review Section L.5.4.3 for more details.
- Minimum Annual Contract Value-The total award value for all relevant experience projects must be at least $750K a year. Points are not awarded until the $2.0M threshold. This is a change from the original draft RFP.
- Core Discipline Coverage-All projects must demonstrate coverage and integration of at least three of the six core disciplines. Additional points are awarded for projects with four-six of the core disciplines. Official contract documentation is required as proof of the core disciplines performed which could include monthly status reports, invoices, etc. provided in addition to the contract documentation required by the solicitation (L.126.96.36.199).
Stay tuned for the next post in our special OASIS series, which will cover contractor system requirements and certifications.
Author: Jennifer Aubel
For more information contact Hope A. Lane, Partner at Aronson LLC’s Government Contract Consulting Practice.
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