Inauguration Day a Federal Holiday for DC-metro area – How does this impact you?

December 22nd, 2008 | Posted by Donna Dominguez

Inauguration Day, January 20, 2009, falls on a Tuesday. An employee who works in the District of Columbia, Montgomery or Prince George’s Counties in Maryland, Arlington or Fairfax Counties in Virginia, or the cities of Alexandria or Falls Church in Virginia, and who is regularly scheduled to perform nonovertime work on Inauguration Day, is entitled to a holiday.  There is no in-lieu-of-holiday for employees who are not regularly scheduled to work on Inauguration Day. How does this affect contractors with employees working at Federal sites?  How do contractors treat this extra day off?  A similar issue was addressed in last week’s posting related to the extra holiday,  December 26th.

Factors to consider:

1. What is stated in the contractor’s individual contract clauses regarding Holiday/Leave?
2. Are the employees covered under the Service Contract Act (SCA)?
3. Did your Contracting Officer issue a modification permitting invoicing for the extra holiday?
4. What is the Contractors’ own leave and pay policies?

Possible solutions:

1. Check your Holiday/Leave clause with in your contracts
2. Check individual SCA covered contract wage determination for guidance.
3. Check with your COs to request modification to contract to allow invoicing for direct and indirect costs. ** (no fee)
4. Follow the contractor’s leave and pay policies for holiday or paid time off.

**Under Department of State’s DOSAR 652.237-72 “Observance of Legal Holidays and Administrative Leave” – a contract is allowed to be reimbursed all direct and indirect cost less any fee.

There is no easy answer to this issue.  The affected employees: 1.) work at an alternate location, if available, 2.) take the day off as leave with pay, or 3.) are paid an extra holiday.  The extra holiday pay is an allowable fringe cost.

Check back tomorrow for the entire 2009 Federal Holiday calendar.

Please post any questions or comments or contact Donna Dominguez, Government Contracts Consultant at 301-231-6200 ext 6726 or ddominguez@aronsoncompany.com.

(posted by Donna Dominguez)

Tags: Holiday

This entry was posted on Monday, December 22nd, 2008 at 8:29 am and is filed under General, Region - DC, Region - MD, Region - VA. You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site.

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